Privacy Statement (EU)

This privacy statement was last updated on May 23, 2022 and applies to citizens of the European Economic Area.

In this privacy statement, we explain what we do with the data we obtain about you via https://www.scientifyresearch.org. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:

• we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
• we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
• we first request your explicit consent to process your personal data in cases requiring your consent;
• we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
• we respect your right to access your personal data or have it corrected or deleted, at your request.

If you have any questions, or want to know exactly what data we keep of you, please contact us.

1. Purpose, data and retention period

1.1 Contact - Through phone, mail, email and/or webforms

For this purpose we use the following data:

• Name, Address and City
• Email address

The basis on which we may process these data is:

Performance of an agreement

Retention period

We retain this data upon termination of the service for the following number of months: Within 3 months of completion or within 1 month of a verified request for deletion, except for data required to meet our legal obligations.

1.2 Registering an account

For this purpose we use the following data:

• Name, Address and City
• Email address
• Username, passwords and other account specific data
• IP Address
• Location
• Visitor behavior
• Photos
• Social media accounts
• Other:

Professional information (Job title, ORCID, Affiliation)

The basis on which we may process these data is:

Consent obtained

Retention period

We retain this data upon termination of the service for the following number of months: Within 3 months of completion or within 1 month of a verified request for deletion, except for data required to meet our legal obligations.

1.3 Newsletters

For this purpose we use the following data:

• Name, Address and City
• Email address
• Username, passwords and other account specific data
• IP Address
• Visitor behavior
• Photos
• Social media accounts
• Other:

Interest information and Professional information (Job title, ORCID, Affiliation, Citizenship, Preferred work location)

The basis on which we may process these data is:

Consent obtained

Retention period

We retain this data upon termination of the service for the following number of months: Within 3 months of completion or within 1 month of a verified request for deletion, except for data required to meet our legal obligations.

1.4 To be able to comply with legal obligations

For this purpose we use the following data:

• IP Address
• Visitor behavior

The basis on which we may process these data is:

Legal obligation

Retention period

We determine the retention period according to fixed objective criteria: Information will be retained as long as necessary to meet legal obligations.

1.5 Compiling and analyzing statistics for website improvement.

For this purpose we use the following data:

• IP Address
• Location
• Visitor behavior

The basis on which we may process these data is:

Consent obtained

Retention period

We retain this data upon termination of the service for the following number of months: Within 3 months of completion or within 1 month of a verified request for deletion, except for data required to meet our legal obligations.

1.6 To be able to offer personalized products and services

For this purpose we use the following data:

• Name, Address and City
• Email address
• Username, passwords and other account specific data
• IP Address
• Location
• Visitor behavior
• Other:

Interest information and Professional information (Job title, ORCID, Affiliation, Citizenship, Preferred work location)

The basis on which we may process these data is:

Consent obtained

Retention period

Upon termination of the service we retain this data for the following period: Within 3 months of completion or within 1 month of a verified request for deletion, except for data required to meet our legal obligations..

2. Sharing with other parties

We only share this data with processors and with other third parties for which the data subjects consent must be obtained. It concerns the following party or parties:

Processors

Name: SiteGround
Country: Bulgaria
Purpose: Domain Hosting, Data Storage

Name: MailGun
Country: USA
Purpose: Email Delivery

Name: MonsterInsights
Country: USA
Purpose: Analytics

Name: Google Analytics
Country: USA
Purpose: Web traffic analysis

Name: MailJet
Country: France
Purpose: Email Delivery

Name: MailChimp
Country: USA
Purpose: Newsletter mailing

Name: PipeDrive
Country: Estonia
Purpose: CRM

Name: Microsoft
Country: USA
Purpose: Admin

Third parties

Name: Google Analytics
Country: USA
Purpose: Web traffic analysis
Data: Web traffic data

3. Cookies

Our website uses cookies. For more information about cookies, please refer to our Cookie Policy. We have concluded a data Processing Agreement with Google.Google may not use the data for any other Google services.The inclusion of full IP addresses is blocked by us.

4. Security

We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorized access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.

5. Third-party websites

This privacy statement does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.

6. Amendments to this privacy statement

We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.

7. Accessing and modifying your data

If you have any questions or want to know which personal data we have about you, please contact us. You can contact us by using the information below. You have the following rights:

• You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
• Right of access: You have the right to access your personal data that is known to us.
• Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
• If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
• Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
• Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.

Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.

8. Submitting a complaint

If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Data Protection Authority.

9. Contact details

Scientify Research Solutions AB
Ringvägen 110, Stockholm 11661
Sweden
Website: https://www.scientifyresearch.org
Email: privacy@scientifyresearch.org
Phone number: +46723419512